Terms and Conditions

All clients should read this carefully before making a booking

1. As required by Department of Employment regulations, the G2 booking form containing the terms of the booking must be signed and returned by the client.

Booking Fees
2.Permitted use. In general, booking fees cover the right to use one image for one year from the date of the booking, in the UK only, for the initial Permitted Use.
3.Daily/Hourly Rate: Booking fees are charged by the day or by the hour. Unless otherwise agreed the minimum booking is for 2 hours. Overtime.
4(a). Overtime rates apply before 9am, after 6pm and on all bookings over eight hours.
4(b). The overtime rate is one-and-a-half times the hourly rate between 18.00 and 24.00 hours.
4(c). A special rate is negotiated for night work between 24.00 and 09.00 hours.
4 (d). Work on Saturdays is at one-and-a-half times the normal rate.
4(e). Work on Sundays and Bank Holidays is at double the normal rate.
5. Travel. Will be charged at half the hourly rate, this applies to travel outside a five mile radius of Hyde Park Corner (ie Chiswick in the West, Golders Green and Highgate Village in the North, Mile End in the East, Streatham Hill and Tooting Bec in the South).
6. Fittings. Fees for fittings are charged at half the hourly rate with a minimum of £20.00 per hour.
7. Location Bookings. If a model on location is prevented from returning to London to work - half the daily fee is to be paid. (N.B. when a location booking is made the client must provide information about transport there and back).

Additional Fees
To be agreed at the time of the booking
8. Territory. All fees quoted are for the UK only, for 1 year within 18 months of the booking, unless otherwise agreed in writing.
9. Usage. An additional rate is payable for any other use of the photographs, or reproductions or adaptations thereof, or drawings therefrom, either complete or in part, alone or in conjunction with any wording or drawings, other than the permitted use. Unless otherwise agreed the “permitted use” is for editorial, experimental or press advertising and EXCLUDES any posters, packaging, display material (i.e. showcards, swing tickets etc.) and record covers. It is not permitted to use photographs for any purpose whatsoever until all fees have been paid.
10. Additional Usage. The client is responsible for negotiating the additional rate payable for POSTERS, PACKS, DISPLAY MATERIAL (i.e. showcards, swing tickets etc.) and RECORD COVERS at the time of the booking. Unless otherwise agreed these additional fees will be for the UK only for a period of 1 year within 18 months of the booking. Rates for all foreign material are to be separately negotiated.

To be agreed after the time of bookings
11(a). Usage. It is the client’s responsibility to notify the agent and negotiate additional fees (including extensions of existing agreements) for any usage which may be required or anticipated subsequent to the time of booking as per 8(a) above.
11(b). Territory. It is the client’s responsibility to notify the agent and negotiate additional fees (including extensions of existing agreements) for any territory which may be required or anticipated subsequent to the time of booking as per 8(b) above.

Agency Fees
12(a). All bookings excepting Equity Contract TV Commercials: the agency charges a supplement of 20% on all hourly, daily and usage fees. Both agency fees and model fees will be invoiced by the agent. VAT and any agreed expenses will be added where appropriate.
12(b). Equity Contract TV Commercials: the fee negotiated by the agent is the artist’s fee from which agency commission will be deducted from the invoice total. VAT and agreed expenses will be added where appropriate.
12(c). Documentaries. As per current G2 approved form of engagement.
12(d). Corporates. As per current G2 approved form of engagement.
13. On all invoices payment is required within 30 days of date of invoice. In all cases the person booking the model will be invoiced and solely responsible for payment, unless otherwise agreed at the time of booking. We reserve the right to invoice the ultimate client (i.e. designer/manufacturer/owner of the product in question). All fees are for the right to use pictures and once agreed, are payable whether or not the use is appropriated.
14. Exclusion Fees. A special fee will be negotiated when the work is in conjunction with a product which precludes work for competing products. It is the CLIENT’S responsibility to check whether conflicting work has been done. If a model advertises a product he/she is able to work for any competitor unless an exclusion fee is negotiated.

Provisional Bookings
15. Provisional bookings will be automatically cancelled if they are not confirmed within 24 hours of the proposed booking, or if a definite booking is offered and the provisional cannot be confirmed.

Cancellations
16. If a booking is cancelled within one working day of the starting time the full fee will be charged unless the same model is re-booked within 24 hours in which case half the fee will be charged.
If a booking is cancelled outside the one-day period but within two working days of the starting time then half the fee will be charged.
Bookings of more than three days duration: If the booking is cancelled within a period equal to the length of the booking, then the full fee is charged. Saturdays, Sundays, and Bank Holidays are excluded from these calculations.
This is a reciprocal arrangement between model and client.
17. Weather Permitting Bookings. At the first cancellation, a half-fee is charged unless the client fails to cancel in time to prevent the model’s attendance, when the full fee is payable. At the second cancellation the full fee is charged.

Meals
18. Clients are responsible for model’s meals on all bookings outside the London area (see 5).

Videos
19. All fees will be invoiced to the record company. For all videos the normal daily rates will apply PLUS a buy-out to be negotiated.

Test & Experimental Photography
20. A photographer is not entitled to use test and experimental photographs for commercial purposes unless specific arrangements have been made before the photographic session.

Copyright
21. The photographer is not entitled to use any of the images he takes for any usage beyond that agreed under sections 2, 8, 9 above. The photographer to this extent agrees to restrict use of his copyright and, if the model agency client is not a photographer, the client is to draw these terms and conditions to the attention of the photographer and obtain his agreement to them before the shoot commences.

Complaints
22. Any cause for complaint should be reported when it arises. Complaints cannot be considered in retrospect.

Please note:
All fees are to be negotiated only with G2.
• Whilst every endeavour is made to provide satisfactory and efficient service to our clients we cannot be held responsible for a model’s conduct on an assignment.
• Measurements are correct at the time of going to press. We cannot be held responsible for any subsequent changes and so details must be checked before making a booking.
• We reserve the right to negotiate within the structure of these terms and conditions.
• It is the clients responsibility to arrange insurance if indemnity is required against a model’s inability to attend through sickness or unforeseen circumstances.
AS THE SUPPLIER OF SERVICES, THESE TERMS AND CONDITIONS TAKE PRECEDENCE OVER ANY TERMS AND CONDITIONS WHICH MAY BE RECEIVED FROM THE CLIENT EVEN IF THOSE TERMS AND CONDITIONS HAVE A CLAUSE SIMILAR TO THIS.